Superintendent

2. C-1 Minutes of Student Disciplinary Hearings and Regular Meeting on October 15, 2009

Attachment: Minutes - Student Hearings - 10-15-09.pdf (Confidential Item)
Attachment: Minutes - Regular Meeting - 10-15-09.pdf

School Board Members

3. C-2 Contract with Sabrina Gaston for Secretarial Assistance to School Board Attorney

Attachment: Board Attorney - Secretarial Agreement.pdf

School Board Attorney

4. C-3 Advertise amendments to CCSB Policy 6GX-10-2.33 Volunteers

Attachment: Amendment 2.33 Volunteers.pdf

Deputy Superintendent

5. C-4 Amendments to the 2009-2010 Staff Allocations

Attachment: Allocation Summary - Current Backup November 17, 2009.pdf

6. C-5 2010-2011 Florida Youth Challenge Academy Calendar

Attachment: Calendar - FYCA 2010-2011.pdf

7. C-6 2010-2011 Student Calendar

Attachment: Calendar FINAL - Student 2010-2011.pdf
Attachment: mutli-calendar Option #2.pdf

Human Resources

8. C-7 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 11-17-09.pdf

Instruction

9. C-8 Florida DOE iTunes Agreement

Attachment: ContentPolicyStatement_8-26-09.pdf

10. C-9 Co-Enrollees for October 2009

Attachment: Co-Enrollees - October 2009.pdf (Confidential Item)

11. C-10 Compass Learning Contract-Revised

Attachment: Contract.pdf
Attachment: Proposal.pdf

12. C-11 Student Travel

Attachment: Student Travel-November-2009.pdf

13. C-12 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

14. C-13 Travel Exception Request for Attorney Conference

Attachment: School Attorney Conference Flyer.pdf
Attachment: Travel Exception Request for Attorney Conference in Savannah.pdf

15. C-14 Technical Assistance Addendum to the Admissions and Placement Manual (Revised 2009)

Attachment: Addendum to A P for Technical Assistance docx.pdf

Business Affairs

16. C-15 Payment of Bonds for the Chairman and Vice-Chairman

17. C-16 Monthly Property Report - October, 2009 - Furniture/Equipment

Attachment: Furniture-Equipment Report-October, 09.pdf

18. C-17 Monthly Property Report - October, 2009 - AV Materials

Attachment: Audiovisual Report-October, 09.pdf

19. C-18 Monthly Property Report - October, 2009 - Software

Attachment: Software Report-October, 09.pdf

20. C-19 Monthly Property Report - October, 2009 - Vehicles

Attachment: Vehicles Report-October, 2009.pdf

21. C-20 Deletion of Certain Items Report - November, 2009

Attachment: Deletion Report-November, 09.pdf
Attachment: Deletion Report (Attachments)-November, 09.pdf

22. C-21 Bids to Be Awarded November 2009

Attachment: 11_17_2009 Bid Justification.pdf

23. C-23 Bid Renewals November 2009

24. C-24 Budget Amendments for the Month of October, 2009

Attachment: AGENDA-budget cover sheet_impact stmt_.pdf
Attachment: GENERAL OPERATING REVENUE.pdf
Attachment: GENERAL OPERATING APPROPRIATIONS.pdf
Attachment: DEBT SERVICE.pdf
Attachment: CAPITAL PROJECTS.pdf
Attachment: FOOD SERVICE.pdf
Attachment: SPECIAL REVENUE.pdf
Attachment: Special Revenue Funds State Fiscal Stabilization Funds.pdf
Attachment: ARRA FUNDS.pdf
Attachment: INTERNAL SERVICE.pdf

25. C-25 Bank Resolutions Due to Change of School Board Chairperson

26. C-26 Warrants and Vouchers for October, 2009

Attachment: Warrants and Vouchers - OCTOBER, 2009.pdf

Support Services

27. C-27 Substantial Completion of Installing a Lightning Protection System at Ridgeview High School

28. C-28 2008-09 Fire Control Annual Inspection Report conducted by the Clay County Fire Department

Attachment: FIRE CONTROL COVER PAGE.pdf
Attachment: Fire Control Reports for Elementary Schools 2008-09.pdf
Attachment: Fire Control Reports for Junior High Schools.pdf
Attachment: Fire Control Reports for Senior High Schools.pdf
Attachment: Fire Control Reports for Ancillary Facilities.pdf

29. C-29 Final (Phase III) Plans and Specifications for Wilkinson Junior High School Locker Area Roof Replacement

30. C-30 Final (Phase III) Plans and Specifications for Clay High School Building 4 Re-roof

31. C-31 Middleburg Elementary School Classroom Addition Contract Award

Attachment: Bid Tab, MBE Classroom Bldg.pdf

32. C-32 Pre-Qualification of Contractors

Attachment: Contractor List 11,17,09.pdf

33. C-33 Orange Park High School New Fire Alarm Contract Award

Attachment: OPHS Fire Alarm Replacement Final BT.pdf

34. Adoption of all remaining Consent Items

Minutes: Consent items were approved as submitted, with the exception of Item C-22 which was pulled to Discussion by Mr. Farrell.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Not Present
Charlie VanZant	- Aye

35. Jim Harbin Student Media Festival

Minutes: 

Second Place Winners at the 2009 State Jim Harbin Media Festival:

Clay Hill Elementary: Video Title - Celebrate Literacy Week, Florida!   Kelly Robertson, Media Specialist and students:  Hannah Austin, Morgan Groover, Jordon Meyer, Dominick "Nicky" Rodriquez, and Dawson Spence.

Lake Asbury Junior High:  Documentary Entry - The Sugar Cane Documentary.  Helen Williams, Media Specialist and students: Erin Conroy and Holly Walp.

36. Florida Power Library

Minutes: 

Coppergate Elementary was recognized for the Florida Power Library Program - David Nix, Principal and Kim Miskowski, Media Specialist.

 

 

37. Recognize Ms. Charlynn Campbell, teacher at Clay High School, as one of only twenty-nine teachers, to successfully complete the two-week Interdisciplinary Center for Ongoing Research/Education (ICORE) partnership program institute - Sharon Chapman

Minutes: Ms. Charlynn Campbell, Teacher - Clay High School: Completion of Interdisciplinary Center for Ongoing Research/Education (ICORE) Partnership Program Institute.

School Board Attorney

38. Public Hearing - Changes to Section "E" of the Admission & Placement Manual

Attachment: Section E of Admissions and Placement Manual.pdf
Minutes: A public hearing was held, with no one present to speak to this item.

Motions:
Approve amendments to the manual as submitted.	- PASS
Vote Results
Motion: Carol Studdard
Second: Charlie VanZant
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Not Present
Charlie VanZant	- Aye

Human Resources

39. Division of Human Resources - Special Actions

Attachment: HR Special Action A 11-17-09.pdf (Confidential Item)
Minutes: 

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Not Present
Charlie VanZant	- Aye

Business Affairs

40. C-22 (Farrell) Monthly Financial Report for October, 2009

Attachment: PAGE 1 MONTHLY FINANCIAL-Sum Cash-Oct,2009.pdf
Attachment: PAGE 2 MONTHLY FINANCIAL Oct, 2009-GREV.pdf
Attachment: PAGE 3 MONTHLY FINANCIAL Oct,2009-GREXP.pdf
Attachment: PAGE 4 MONTHLY FINANCIAL Oct, 2009-DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects Oct,2009.pdf
Attachment: PAGE 6 Capital Projects By Project Oct 2009.pdf
Attachment: PAGE 7 MONTHLY FINANCIAL Oct 2009-MAJ CAP PROJS.pdf
Attachment: PAGE 8 MONTHLY FINANCIAL -FOOD SERVICE.pdf
Attachment: PAGE 9 MONTHLY FINANCIAL Oct., 2009-SPREV.pdf
Attachment: PAGE 10 MONTHLY FINANCIAL Oct, 2009-INSURANCE.pdf
Attachment: PAGE 11 MONTHLY FINANCIAL ARRA-SPREV43X.pdf
Minutes: 

At Mr. Farrell's request, Dr. Copeland explained the district's SBA investments and the policies that are followed to secure these funds.  Dr. Copeland reiterated the necessity of maintaining our fund balance at a level above 3% in the event of a shortfall in revenue in the coming year.  He further explained the changes in the 5100 and 5200 function budgets and the ARRA fund requirements.

Mr. Elliott explained the difference in the cost of construction for OakLeaf High School. The $52 million was for "construction only", the additional $3 million included architect fees, furniture and equipment for an "overall" cost of $55 million.

Motions:
Approve monthly financial report for October 31, 2009, as presented.	- PASS
Vote Results
Motion: Frank Farrell
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Not Present
Charlie VanZant	- Aye

Support Services

41. Discussion and approval to advertise the change in the attendance boundary between Wilkinson Junior High and Wilkinson Elementary Schools to facilitate the conversion of Wilkinson Elementary to a K-5 School

Attachment: WES, WJH Ad Redistricting.pdf
Attachment: WES Redistricting.pdf
Attachment: WJH Redistricting.pdf
Minutes: 

Mr. Jim Connell, Director of Facilities Planning, presented information on the current Wilkinson Junior High boundaries.  Only the 6th graders (appx. 120) at Wilkinson Elementary will be affected by this restructuring making it a K-5 and Wilkinson Junior a 6-8 grade configuration.  Mrs. Chapman, Asst. Supt. for Instruction, explained the need for restructuring related to the Differentiated Accountability Plan.

The Board voiced their concerns regarding moving the 6th graders into the junior high school and the intrusion of government into education standards, along with their understanding why these changes need to be made.

Mr. Wortham commented that out of 67 counties in Florida, Clay is one of a very few that still maintains the K-6 configuration.  All others have moved to K-5.

Speaker: Barbara Utech, Parent - spoke against this restructuring.

Motions:
Approval to advertise the change in attendance boundaries for Wilkinson Junior High and Wilkinson Elementary Schools.	- PASS
Vote Results
Motion: Carol Studdard
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Not Present
Charlie VanZant	- Nay

42. Discussion and approval to advertise the change in the attendance boundary between Thunderbolt Elementary and R. M. Paterson Elementary Schools

Attachment: TBE, PES Redistricting.pdf
Minutes: 

Jim Connell, Director of Facilities Planning, provided maps of the affected Thunderbolt and Paterson areas.  Approximately 108-130 students would be affected by this redistricting.  Mr. Elliott expressed concern regarding the issue of allowing 6th graders to remain at Thunderbolt Elementary and the effect it would have on transportation.

There were three (3) speakers to this item: Fran Jackson, Marissa Vetter and Jennifer Reiss

Motions:
Discussion and approval to advertise the attendance boundary revisions to Thunderbolt Elementary and R. M. Paterson Elementary Schools’ attendance boundaries.	- PASS
Vote Results
Motion: Charlie VanZant
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Not Present
Charlie VanZant	- Aye

43. Discussion and approval to advertise the attendance boundary for OakLeaf High School and revisions to area impacted existing schools

Attachment: OHS Advertisement.pdf
Attachment: Current HS Attendance Bndry.pdf
Attachment: OHS Redistricting Concept 2.pdf
Minutes: 

Mr. Connell, Director of Facilities Planning, reviewed the timelines, criteria and options for advertising the OakLeaf High School boundaries.  Mr. Farrell asked Mr. Connell to explain the Level of Service as it related to the Concurrency Plan. 

There were six (6) speakers to this item: Darcy Denmon, Tom Summers, Danny Cowart, Anita Triplett, Michelle Skeen and Missy Reeves

Motions:
Discussion and approval to advertise the attendance boundary for OakLeaf High School and revisions to Clay High, Middleburg High, Orange Park High and Ridgeview High Schools’ attendance boundaries.	- PASS
Vote Results
Motion: Frank Farrell
Second: Carol Studdard
Frank Farrell	- Aye
Lisa Graham	- Nay
Carol Studdard	- Aye
Carol Vallencourt	- Not Present
Charlie VanZant	- Aye

44. Speaker

Minutes: David Wilcox addressed the Board regarding his concern with skits during homecoming activities at Keystone Heights High.  He believes excess violence is displayed in various activities.

45. Mr. Frank Farrell

Minutes: Mr. Farrell expressed his gratitude to School Board employees, his fellow Board members, the central office staff, school staff, the Superintendent and the voters, for giving him the opportunity to serve Clay County.